Terms and Conditions

CONTRACT

All bookings are made with Motivational Movement LLC (MM). By signing the registration you acknowledge that you have read, understand and agree to be bound by these Terms. If you sign on behalf of other participants, you guarantee that you have the authority to accept and do accept these Terms on behalf of the other participants in your party. Your registration is confirmed and a contract exists between us when MM receives registration and initial payment.

PAYMENTS

Payment of the full balance of the registration price is due at the time of signup for the selected runcation. 

PERSONAL DETAILS

In order for us to confirm your registration you must provide all requested details with your initial payment. Necessary details include but are not limited to your full name as per passport/ license, phone number, and address. Participants who were registered by someone else are responsible for providing this information to MM. 

MEDICAL INFORMATION

You must disclose any pre-existing medical conditions which may impact your ability to perform fitness activities, to travel, participate in a running trip, visit remote areas or which may adversely affect the experience of others in the group. MM reserves the right to deny you permission to travel or participate in any aspect of a runcation at any time and at your own risk and expense where MM determines that your physical or mental condition renders you unfit for activity and/or travel or you represent a danger to yourself or others. MM does not provide medical advice. You should consult your physician to confirm your fitness capabilities, participation in any planned activities and for advice on vaccinations and medical precautions. It is your responsibility to assess the risks and requirements of each aspect that you may participate in with MM based on your own circumstances, limitations, fitness level and medical requirements.

COVID-19

To help prevent the spread of Covid 19 please be aware guidelines will be in place (CDC recommendations):

  • Stay home if sick.

  • Wear a face covering when less than 6 feet apart from other people or indoors.

  • Use social distancing (stay at least 6 feet away from others).

  • Wash your hands with soap and water for at least 20 seconds, or use proper hand sanitizer

CANCELLATION BY YOU

At this time cancellation requests will be excepted for full reimbursement, minus credit card processing fees, at anytime up to 24 hours before runcation.  Cancellations requested within 24 hours from the start of runcation will not be reimbursed.  If no cancellation is requested reimbursement will not be made.

CANCELLATION BY US  

MM may cancel a runcation at any time up to 10 days before the runcation date if the runcation has not met the minimum attendee numbers. MM may cancel a trip at any time prior to departure due to terrorism, natural disasters or other external events that prevent us from safely operating the planned itinerary. If MM cancels your trip because of the aforementioned reasons, you will be fully reimbursed, or you can choose an alternate runcation in that year.  

TRANSFERS

You can transfer registration to another individual with MM's written approval.  

All choices for runcations are final.  There will be no transfers of runcations unless MM makes the call for cancellation of a runcation.  

INCLUSIONS and EXTRA INCLUSIONS (MM pays for)

All accommodation as listed on the Details page for your runcation (campsites)

All competitive run nutrition and fluids listed on the Details page for your runcation

All runs as listed on the Details page for your runcation

Pre-runcation communication and guidance

T-shirt

Drawing for finishers prize (if completed both competitive runs) 

Water used for drinking during entirety of runcation

Experienced trip leader 

MM is not responsible for any incidental expenses that you may have incurred outside of what is stated in the "INCLUSIONS" or "EXTRA INCLUSIONS" area of these terms. 

EXCLUSIONS

The price of your registration does not include:

Travel

Visa and passport fees

Travel insurance

Optional activities or personal expenses

Food or drink not listed on Details page for your runcation

Anything that is not as inclusions or extra inclusions listed on the Details page for your runcation

AGE REQUIREMENTS

Minimum Age: Our training and runcations are intended for adults over the age of 21, though exceptions may be made for certain prospective members under the age of 21, but at least 18 years of age,  who are capable runners and comfortable in an adult environment. MM reserves the right to approve or deny a spot to a prospective member. 

Maximum Age: We have no maximum age limit, though our training and runcations are physically active and participants must ensure that they are capable of participating fully and safely.

It is your responsibility to obtain proper and detailed medical advice prior to participation.

PHYSICAL REQUIREMENTS

Training and activities can be physically demanding and participants must ensure that you are capable of participating fully and safely.

APPLICANTS AND GROUP SIZES

Each runcation has a specific set of minimum and maximum number of participants. If a runcation has not met the minimum group size 10 days before the runcation date then MM reserves the right to cancel that runcation.  In the event that MM cancels a runcation, transfer to another runcation of that same year will be allowed.

PASSPORT AND VISAS

If from out of the United States you must carry a valid passport and obtain all of the appropriate visas, permits and certificates for the countries which you will visit during your trip. Your passport must be valid for 6 months beyond the duration of the trip, or for the length of time specified by your country. We are not responsible if you are refused entry to a country because you lack the correct passport, visa or other travel documentation.

TRAVEL INSURANCE

Travel insurance or a signed waiver declining coverage is mandatory for all applicants wanting to partake in the runcations. If you choose travel insurance it should cover against personal accident, death, medical expenses and emergency repatriation. We also recommend that it covers cancellation, lost luggage and personal effects. You must provide proof of travel insurance or a signed waiver declining coverage prior to the runcation start date or you will not be permitted to participate in the runcation.

CHANGES TO ITINERARY

MM reserves the right to make itinerary adjustments when necessary if we deem a scheduled run, activity or destination unsafe due to weather conditions or other local considerations.

AUTHORITY ON TOUR

Our runcations are run by at least one experienced group leader serving as the Head Guide. The decision of the Head Guide is final on all matters related the safety or well-being of all trip participants. If you fail to comply with a decision made by the Head Guide or interfere with the well-being of the group, the Head Guide may direct you to leave the runcation immediately, with no right of refund. You must at all times comply with the laws, customs, foreign exchange and drug regulations of all countries visited.

ACCEPTANCE OF RISK

You acknowledge that the nature of the training and runcation is active and participation involves a degree of personal risk and physical fitness capabilities. You may be visiting places where the politics, culture and geography present dangers and physical challenges greater than those present in your daily life. It is your own responsibility to acquaint yourself with all relevant travel information and the nature of your itinerary.

EXTRA ACTIVITIES AND SIGHTSEEING

You accept that any assistance given by your guides in arranging extra activities or sightseeing does not render MM or MM guide liable for them in any way. 

PHOTOS AND MARKETING

You give your permission and royalty-free license to us using images of you taken during the runcation for advertising and promotional purposes, both in print and digital mediums.

PRIVACY POLICY

Any personal information that we collect about you may be used for any purpose associated with the operation of a runcation or to send you marketing material in relation to our runcation, events or news. Your details otherwise will not be disclosed nor sold to any third-party.

DISCLAIMER/STATEMENT OF RESPONSIBILITY

We contract with a network of companies and individuals to assist in the running of our runcations and training videos. Because MM does not maintain any control over the personnel, equipment, or operations of these suppliers, we assume no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the suppliers, or other employees or agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of the Operator.

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